5 reasons to adopt a collaborative platform
Within a team, collaboration is essential to obtain the best results. When several people work together to achieve a common goal or complete a project, they are much more effective and more productive than one person alone. Indeed, by sharing their skills, experience, know-how and ideas, they can find solutions more easily and solve problems more quickly.
With the rise of new technologies and the development of various applications, the world of work has greatly evolved. Today, collaboration is facilitated by a multitude of tools that allow employees to work and exchange easily together, regardless of where they are. The collaborative platform is one of these tools.
1. You don't waste any more time
Are you tired of wasting time looking for documents? Do you waste precious minutes juggling different tools all day long? Thanks to a collaborative platform, all this is over.
Indeed, all your documents, files and work tools are stored in a single space that is easily accessible by all the people concerned.
Thus, there is no need to organize time-consuming meetings to validate a document. The project manager or the client can directly provide comments via the collaborative platform. Then the project team can rework the file instantly and have it validated in the process, saving everyone valuable minutes. That way, those minutes can be spent on more important tasks.
On the collaborative platform, your employees publish and share information, organize their tasks and discuss the project together easily. So, in addition to saving time, you (almost) no longer need to print, which allows you to save paper and ink, and to do something for the environment!
2. You promote communication
Within a team, communication is essential to work effectively, solve problems, promote creativity and innovation, share ideas, but also to strengthen relationships and develop a relationship of trust between employees.
The collaborative platform includes all the communication tools that allow your employees to communicate easily between them, at any time and wherever they are. In particular, they can exchange live via chat or by organizing a videoconference, leave comments on a working document, sharing a file in a few clicks, etc.
In addition, the alert and notification system informs you in real time on the progress of the project or on the status of a task for which you are responsible or which has a direct impact on you. No more emails that you forget, lose, or delete by mistake. Now, communication is smoother and easier.
3. You have access to all your data
At work, you have to create and process a large number of documents on a daily basis. It can therefore be easy to get lost among the many versions or to know where a particular file has been stored. Thanks to your collaborative platform, all documents and information concerning your projects are in one and the same place. Everything is carefully organized, and the search engine allows you to find them in a few clicks.
For your remote employees, no more USB sticks, they can easily find the documents they need directly on the platform.
In addition, you manage the access rights of each actor in the project (project team members, customers, partners, suppliers, etc.), and thanks to versioning, you know that you are always working on the latest version of a document.
Finally, the data security has become a major challenge for collaborative platform providers such as Wimi Armoured. They ensure the protection and confidentiality of your information, in particular through end-to-end encryption and multi-factor authentication.
4. You have all your tools at hand
The main advantage of a collaborative platform, because it allows you to have all your tools just a click away. Instant messaging, shared agenda, co-publishing software, reporting tools, you can manage your projects more effectively without having to juggle between your different software because everything is centralized on the same platform.
So, you and your collaborators save time and be more productive in managing your tasks and manage your projects.
5. You facilitate remote collaboration
Today, there are few teams whose employees all work in the same premises. Whether it's international or national teams, employees working from home or regularly traveling, remote working has become the norm in a large number of companies in recent years. And the collaborative platform is the ideal and essential tool to promote this way of working and facilitate collaboration.
No matter how far away you are, you can chat live with team members anytime as if they were in the office next door using chat or video calls and screen sharing.
Wherever they are, employees can complete their tasks, monitor the progress of the project in real time, share ideas, or communicate with colleagues. All they need to do is access the platform collaborative online or to install it on their laptop, tablet and/or smartphone.
What is a collaborative platform?
One collaborative platform is a virtual workspace where the tools, information, and resources that a team needs to effectively manage a project are centralized. The objective of a collaborative platform is to promote teamwork and facilitate project monitoring and communication between team members (especially if they are geographically dispersed). All this contributes to improving the performance and productivity of the team on a daily basis.
To allow you to be productive and efficient, a collaborative platform has essential functionalities for project management, such as:
- communication tools (instant messaging, video conferencing, etc.),
- a task and resource manager,
- a shared agenda,
- one space for storing and sharing documents,
- software for co-creating and co-editing documents,
- monitoring and control tools,
- the management of access rights,
- an alert and notification system,
Today, more and more companies are choosing to adopt a collaborative platform to promote collaboration within teams. Find out what are the 5 reasons why you should also adopt a collaborative platform.
And you, for what reason (s) do you want to adopt a collaborative platform?
