The tools to work with several people on the same document

The collaborative work became Indispensable in business . However, to benefit from all of its advantages, it is necessary to select the right tools, in particular to easily transmit a shared document . To support you in the deployment of efficient solutions dedicated to group work, we recommend some tools to work with several people on the same document effectively .

What is the most effective way to work with several people on the same document?

To work with several people on the same document in an optimal way, we recommend that you follow some key steps

First of all, you need to select the collaboration tool adapted to your business . To do this, define your needs such as the type of document used, your budget or the size of your team. Note that the use of a free tool can quickly encounter limits, especially in terms of data confidentiality or the flexibility of functionalities.

In a second step, we recommend that you Define roles and permissions precisely of each one. This concerns accessing documents, but also editing them, adding comments or deleting them.

Once the tool is deployed within the team, consider stay in touch on a regular basis with your employees. It will then be easier to follow the progress of the project. In particular, document history or comments can be a great help in staying up to date.

Finally, on the document itself, don't forget to Organize information well . Add sections, titles, or lists to make it easier to read information, navigate the document, and collaborate.

What are the 5 best tools for working with several people on the same document?

Some online tools have sufficient qualities to be used safely by your team. Discover our selection of the 5 digital platforms that can really make you save time during your collaborative project .

Google Drive

The online platform Google Drive has existed since 2012. Thanks to its seniority and reputation, it has been able to facilitate collaborative work in companies for many teams. It is a intuitive solution that centralizes various services such as word processing software, a chart, or a presentation tool.

Wimi

Wimi is a complete collaborative platform with advanced security and project management functionalities. It offers the same tools dedicated to collaboration as Google Drive, but it also has the advantage of being the first sovereign collaborative suite to have started its SecNumCloud qualification process and Trusted Cloud.

Trello

Much simpler than previous platforms, the Trello tool is primarily used to manage projects virtually . In fact, it makes it possible to organize tasks in real life on a kind of virtual wall and to monitor employee deadlines.

dropbox

Dropbox is a site of web file hosting . Teams can use it to store or share files quickly and easily. It is flexible, as employees can use the tool's functionalities, broadcast videos to each other, edit a PDF file, or sign documents online.

Asanas

A web-based project management application, the Asana tool can be used to follow the various projects of the team , achieve goals and be willing to work on a document with several people by sharing it in a few clicks. The Asana platform is more comprehensive than Trello because it has more features.

What types of documents can several people work on?

The collaborative work offers significant potential . Indeed, if the idea of working with several people on a shared word document or on a shared power point document comes quite naturally to some collaborators, you can go much further.

For example, we can cite numerous categories of documents that can fall within the scope of teamwork:

• Document texts (Microsoft Word, Wimi Document, Google Docs, etc.);

• Calculation tables (Microsoft Excel, Wimi Table, Google Sheets, etc.);

• Presentations (Microsoft PowerPoint, Wimi Presentation, Google Slides, etc.);

• PDF file:

• images and videos;

• Web site.

As you can see, working with several people on a document is not necessarily limited to the formats available on Microsoft Office. The concept of collaboration is indeed much broader and should be fully integrated into your workflow .

Why opt for collaborative writing tools?

Using collaborative tools is a simple and effective way to boost your productivity . Indeed, you no longer have to waste time looking for documents. In a few seconds, sharing a simple link via a messaging software allows access to the document in question.

In addition, the data retention and the history of changes are very useful for viewing the version of the document you need.

Working with several people via a dedicated tool also allows access to essential files at any time and in any place. That facilitates communication between team members and assures you that at all times, all employees are in possession of the latest essential information.

What are the alternatives to collaborative tools for collaborating on a shared file?

Of course, there are alternatives to these platforms. For example, to share a file, it is possible to send an email with an attachment or To share documents via the cloud . Let's add that some office software includes a history of changes.

However, it is obvious that in the context of collaborative work, it is desirable to make use of a modern, innovative platform specially designed for this new way of working . In any case, the most important thing is that you identify the method that best suits your team and your business problems.