Validate your documents without losing track
Centralize all your documentary validation requests: quotes, presentations, forecasts. Track who has to validate, who has validated, who is late. No more email reminders and forgotten documents in inboxes. Everything is traced, time stamped, and exportable. Eye and navigate between your tools without friction.
Choose who should validate and whether everyone should approve
Add one or more validators to your sensitive documents. Define the rule: unanimous validation (everyone must approve) or flexible validation (one is enough). Urgent quotes approved quickly by the first available, strategic contracts validated by all management. Instant notifications for each validator.
Track the status of all your validations at a glance
Immediately consult your documents to be validated, your requests in progress and who is blocking what. Clear statuses: pending, questioned, validated, refused, late. No need to search your emails or re-send them manually. Everything is visible and actionable in a few clicks.
Prove who validated what and when during your checks
Generate statistical reports (validation rate, average deadlines, overdue documents) and time-stamped exports for internal or regulatory audits. Each action is trackable: requester, validators, dates, successive statuses.
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“Wimi is a solution perfectly suited to collaboration in project mode. Its ease of handling and the flexibility offered according to uses convinced us. Covid-19 and the periods of teleworking have only amplified the need for such a solution to maintain exchanges and continue our projects.”
"Wimi nous permet de centraliser notre processus de création et de planification de contenus. La plateforme nous apporte une vision claire et centralisée de notre production. Je le recommande sans hésiter aux équipes qui veulent gagner en agilité et optimiser leur processus de création de contenus."
"Wimi nous permet de faciliter la communication entre le staff et les joueurs, de fluidifier le partage des données et d’accélérer la planification de nos évènements sportifs. Le budget est aussi très attractif au regard du périmètre fonctionnel, riche et ergonome couvert par la solution."
"Wimi est un outil sécurisé et sécurisant qui répond clairement aux besoins d’une profession réglementée par le secret professionnel. Travailler sur nos dossiers depuis la plateforme est devenu une évidence pour nous. Nous sommes bluffés par la facilité avec laquelle nos clients et partenaires adoptent la solution."
A complete suite to manage your business
Validation circuits by space: salespeople in “Sales”, management in “Budget 2025". Validation history available in each project.
Send a validation request directly from any Drive file. Validators access the document without downloading and approve in one click.
Automatic log of each request, validation, refusal or question. Who asked what, who validated when, with what comment.
Learn how to collaborate effectively on your documents
Your questions about validations
What is the difference between Validations and Wimi Sign?
Wimi Validations manages the internal approval of your documents before distribution: quotes to be validated by sales management, presentations to be approved by the management committee, budget estimates to be validated by DAF. It is a business approval workflow with statuses (validated, questioned, questioned, refused, late) .Wimi Sign manages the legally enforceable electronic signature of contractual documents: customer contracts, partner agreements, HR documents. eIDAS qualified signature with legal value and time-stamped certificates. In summary:
- Validations = internal approval circuit before finalization
- Sign = legal signature for contractual commitment
You can combine the two: have a contract validated internally via Validations, then send it by electronic signature via Wimi Sign once approved.
Discover Wimi Sign for electronic signatures.
Who can see the validation requests?
Only the participants concerned see the validations: The requester (the one who sends) sees:
- His current requests and their status
- Who has validated, who is waiting
- Comments and questions asked
Validators (those who need to approve) see:
- Only documents where they are explicitly designated
- The document to be validated and the context
Other members of the space or organization don't see anything. Validations remain confidential between requester and designated validators. For sensitive projects: Combine with Drive access rights for double protection. Only authorized members of the space can see documents AND validations. Ideal for strategic contracts, confidential budgets or classified projects.
What happens if a validator rejects the document?
The document changes to “Rejected” status and the requester receives an immediate notification. The validator can (and should) add a comment explaining the refusal: “Budget exceeded”, “Error in forecast”, “Legal validation missing” .After a refusal:
- The applicant consults the reason for refusal
- He is correcting the document according to the comments.
- It relaunches a new validation request on the corrected version
- Validators receive the new request
History preserved: All versions and their successive validations/rejections are recorded in Wimi Activities. You know how many iterations were needed and why. Useful for improving your processes and proving compliance during audits.Tip: In case of recurring denials, use Wimi Chat to discuss directly with the validator and clarify the blocking points before relaunching.
Can a document be modified while it is being validated?
No, and that is exactly the principle. Once the validation request has been sent, the document is frozen. This ensures that all validators approve the exact same version, without the risk of it changing between validations. If you need to change the document:
- Cancel the current validation request
- Edit the file in Drive
- Relaunch a new validation request on the corrected version
Reviewers who had already approved will need to revalidate the new version. This is normal: they approve specific content, not a living document.Good practice: Finalize your document as much as possible before sending for validation. Use Drive or Chat comments to communicate with your validators in advance and avoid unnecessary back and forth. Once validated, the document can be signed or officially distributed.
Do validators receive automatic reminders?
Currently, validators receive a single notification when the request is sent (pop-up in Wimi + email if activated). They then see the pending request in their “My Approvals” tab.
No automatic reminder scheduled, but you have tools to follow and restart manually:
“My requests” tab: See at a glance who has validated and who is late. Filter by “Pending” status to identify bottlenecks.
Reports: View average deadlines and overdue documents to detect chronically slow validators.
Manual reminder: Mention the validator directly in Wimi Chat or send him a private message with the link to the document. More effective than an email lost in your inbox.
Tip: Set clear deadlines when sending (“Please validate before Friday 12 noon”) to empower your validators from the start.
Do validations have legal value?
Wimi validations are proof of internal processes and good governance, but do not have the same legal value as an eIDAS qualified electronic signature. What they prove:
- That a document has been submitted for internal validation
- Who approved, refused, or questioned, with timestamp
- That you followed your internal governance procedures
Legal use: In the event of a dispute or audit (ISO, NIS2, internal control), validation exports demonstrate that you have documented and traced control processes. Hébergement France SecnumCloud reinforces the probationary value.
For enforceable contractual commitment: Use Wimi Sign after internal validation. Complete workflow: business validation via Validations → legal signature via Sign → Drive archiving. Double protection: internal approval traced + qualified electronic signature.
Good to know: During commercial litigation, proving that a quotation has been validated internally by commercial AND legal departments (via Validations) + signed electronically (via Sign) offers a solid defense in the event of a dispute.
No more forgotten documents and reminders by email
Centralize all your documentary validations in Wimi. Track in real time who has to approve, who has approved, who is late.