To meet the challenge of digital transformation, it is essential that local authorities adopt new tools that allow them to simplify the piloting and management of their projects, monitor their budgets, monitor the performance of their teams, and improve communication and collaboration between the various municipal services.
Thanks to project management software, you can manage all your projects in a simple and collaborative way, whether it’s: modernization of all services, land use planning, improvement of the quality of life or service to citizens, etc.
Here’s a quick reminder of the benefits of these project management software solutions for local authorities.
The advantages of using collaborative project management software
Still wondering why you should choose project management software in your community? The clear advantage of this type of tool is to simplify your life, facilitate the work of agents, improve their productivity, and better meet the needs of users.
Many communities have understood this and have already equipped themselves with project management software or collaborative platforms such as Wimi.
There are many advantages to using project management software:
- Each team follows the progress of its projects and does not miss deadlines.
- Employees save time by centralizing information in a single space and managing versions.
- Your data is perfectly secure and hosted in France.
- Agents organize their work efficiently and improve their productivity.
- Project managers plan their projects more easily, meet deadlines and distribute resources better.
- Collaboration and communication within teams and between departments are facilitated, in particular thanks to collaborative messaging and the calendar.
- In the blink of an eye, agents effectively manage their priorities.
- You can synchronize this type of software with your smartphone and / or tablet as well as with the tools you already use such as Outlook.
Here are 4 types of projects that you can manage using your project management software or your collaborative platform.
4 Project Ideas for Communities:
1. The sharing, storage, and centralisation of documents.
Tired of wasting time looking for your work documents and wondering if you’re working on the latest version of a file? It’s time to simplify your life by utilising a collaborative working tool.
One of the main uses of a collaborative platform is the exchange, storage and centralization of data. The secret to being efficient and productive at work is immediately knowing where the documents you need are stored, without having to search for too long or disturb your colleagues.
With one click, you find all the documents you need and thanks to the version management, you know that you are working on the right document. A real time saver and catalyst for efficiency in your daily tasks.
This type of tool also facilitates the exchange and sharing of documents between members of the same team, but also with users, partners as well as agents or geographically distant entities.
In addition, a software solution such as Wimi responds to the regulatory constraints with which local authorities are confronted, particularly the processing and storage of data on French territory. Thus, Wimi guarantees that your data is hosted in France.
2. Managing the merging of several departments or IT departments
Take the example of the Territorial Collectivity of Corsica (CTC) which was to merge its three entities (Haute-Corse department, South Corsica department and itself) to form one single entity: the Collectivity from Corsica.
This important change involved the work of nearly 300 executives scattered across the island and organized into different working groups (culture, environment, social, land use planning, human resources, information systems, legal, finance, etc. .).
The use of a collaborative platform was necessary in order to facilitate, better structure and centralize exchanges between the different teams. Thanks to this tool, the teams are allocated in complete transparency. Everyone knows who does what. This transparency in the processes allows for better management of time and human resources. Exchanges are simplified and unnecessary travel and e-mail exchanges are reduced, which considerably improves productivity.
3. The construction of a busy tram or bus service.
The deployment of public transport with a high level of service is a considerable project which concerns both the community of municipalities or of an agglomeration as well as the local governments of the cities concerned. A project of this magnitude involves a large number of departments, functions and agents who work in several entities. It is therefore necessary to use a collaborative work tool in order to simplify exchanges, facilitate document sharing and plan various events (site meetings, weekly meetings, work meetings, etc.).
4. Facilitation and modernization of local democracy.
Another interesting example is that of the town hall of Villeurbanne which has chosen to opt for a collaborative tool to facilitate communication and collaborative work between the city’s residents and its internal services within the framework of local democracy.
Therefore, the inhabitants, grouped together in neighborhood councils, have a common workspace with the town hall where they find the documents they need. Information is easily accessible, and anyone (residents and municipal services) can modify or enrich a document. The people concerned then receive a notification.
This modernization of local democracy appeals to both officials and residents.
Ecological transition, regional planning, innovative administration, eco-responsible urban planning, improvement of the quality of life, digital revolution, etc. Councils, urban communities and local public bodies face a wide variety of challenges and must manage projects of different sizes. Collaborative work tools make it possible to pilot all types of online project management by simplifying the life of public service employees.