Change is apart of our daily life not only at home but also in our workplace. Transformations happen faster and are more important than ever before in this digital age. Managers and teams have to find the best solutions to improve their digital transformation process and adapt to new challenges.

 

Therefore, management and digital transformation managers must consider new methods of working and ways in which they can adapt and improve the workplace to suit its new challenges. The Digital Workplace Group (DWG) recently published a report on the key elements of the digital workplace of tomorrow (Digital Workplace 2030: preparing for the digital workplace of the future).

 

We must prepare for this digital transformation in the workplace today: the Wimi team has identified several challenges that we will face in the new Digital Workplace, including:

 

 

1- Creating a unified digital workplace

 

Space is an essential dimension of Digital Workplace 2030 : it deals with embedding information and connecting people, as well as removing and reshaping the traditional boundaries that we currently associate with work. Because of the digitalisation, interactions between employees are dematerialized and the question of space in the digital workplace is central.

This area will develop in a way which will bring about fundamental changes to our ideas about :

 

  • Digital and physical spaces we inhabit at work and at home
  • The familiar boundaries of organizations and teams
  • The nature of collaboration and cooperation
  • The gap between physical and digital reality

 

Campus working

 

By 2030, workplaces will be completely transformed by the need for creativity, productivity and inclusiveness. They will become adaptable and hybrid spaces like campuses, precincts and hubs, designed to provide for a number of different organisations and goals. Creativity, innovation and community will be the pillars for their establishment.

 

digital workplace technology future innovation

Thecamp

 

In southern France, for example, “thecamp” is a futuristic hub whose objective is to bring together people from different backgrounds, generations and professions to work on projects and big challenges. Its objective is to enable these people to : meet the most inspiring people in the world, have the optimal ressources to launch and develop their projects, live in the future of innovative technology.

 

By 2030 campus working will have become a norm, also embodying a more sustainable model for living and working. The workplace will shift from being a place that workers are forced to attend, to an attractive and inspiring place that is considered pleasant and even a privilege. Such places will attract talent and build a global shortage of qualified employees.

 

Hyper-collaboration

 

By 2030, millennials will represent around 75% of the workforce. This generation actually possesses a huge need for collaboration and cooperation in their working habits, and this will become the norm in the Digital Workplace 2030. Today’s collaborative experiences, like communities, innovation jams, hackathons and idea markets, will become part of our daily work life. Intrapreneuring will be fundamental as the digital workplace gives employees opportunities not only to suggest new ideas but to develop and improve them.

 

This trend of hyper-collaboration will extend the scale on which organizations work. The digital workplace will grow within and beyond the organization, permitting new methods of collaboration. Connected digital spaces will serve as fluid containers that bring people, content, conversations, data, ideas, transactions, pictures and applications together around a common purpose.

 

 

 

 

2- Developing new capabilities

 

Capabilities reserved only for the most pioneering digital workplaces will become common in the 2030s. A large range of collaborative tools, such as apps to withstand specific roles and jobs, dashboards that transform business data into meaningful outputs, and chatbots using natural language processing, will facilitate interactions between people and key information, and as a consequence will enable work to happen more easily.

 

VR virtual reality innovation technology new ways of working

 

Today, virtual reality (VR) headsets, like Oculus Rift and HTC Vive, are showing the way for the use of virtual reality into workplaces, and applications have already been established in manufacturing and field roles at places like Boeing and DHL. VR will likely dominate the near future, and will be adopted faster in the coming years. Technologists are forecasting a shift  « from devices that we carry to those that we wear » – a change that will basically transform the capabilities available to workers. For instance, Envelop is  an immersive computing platform that enables the use of Windows applications in virtual reality (https://envelopvr.com/).

 

As increasing amounts of customer and employee data are collected, stored and analysed, building secure systems will shift from being a technology problem to a business problem. Partnerships between business and security will help develop strategies to mitigate attacks and respond quickly when they do occur.

 

 

 

3- A more intelligent digital workplace

 

Digital Workplace 2030 will be an intelligence engine that enables a data-driven and fluid organization designed to meet the needs of the market, the company and its employees. At the centre of the expanding capabilities of Digital Workplace 2030 is its increasing intelligence. Tesler’s Theorem suggests that artificial intelligence (AI) is commonly defined as « whatever has not yet been done ». But, in reality, AI is already part of our lives and workplaces : for example, in the digital assistants on our smartphones, online recommendation engines, smart home technologies, supermarket inventory systems, collaborative platforms such as Wimi and HR chatbots.

 

The digital workplace will not only be a practical tool for working together, but will actually increase the organization’s responsiveness. With AI, decision-making will be data-driven, in order to support rational choices. Access to contents without losing time through researches among Excel spreadsheets and other data sources will basically transform how key departments work. Adopting new working habits today, by creating a digital workplace in a company, will increase team’s efficiency and will help adapting to tomorrow’s new technological challenges.

 

Already, the General Services Administration of the US Government has a Slack chatbot called Mrs Landingham that helps to integrate new employees. Teams that work together quickly around projects will become common. Digital workplace tools will permit projects to be managed by distributed teams. These teams will increase their levels of autonomy, selforganizing around projects and utilizing smart feedback to control progress and outcomes.

 

 

Wimi, created in 2010 by Lionel Roux and Antoine Duboscq, is a digital solution which accompanies teams in their digital transformation. It allows better communication and collaboration, but also manages team activities, file and folder sharing, tasks management and project calendars.

 

 

 

Digital transformation is much more than just a technical transformation – it requires the complete involvement of all your team.

Over the last 15 years, marketing professional Bryson Duncan has observed the digital changes within organisations. He discovered that technology did not to cater for current teamwork and organisation issues, and failed to improve companies’ productivity and management.

“Traditional challenges of productivity, resource management, manual data analysis, motivation and collaboration still exist, but they’ve ironically been multiplied by the very thing we’ve implemented to help us: technology,” Duncan said. “While the new digital workflow has had markedly positive impacts on cost savings and created a more mobile and agile workforce, the implementation of various digital technologies in the workplace has wreaked havoc on the overall productivity and integration of workers.”

Therefore, focus should instead be placed on what he calls “the digital nature of work between people”. In fact, most executives believe that the lack of communication and collaboration is a huge obstacle to the ultimate goal of digital transformation. Employees need to be educated to digital transformation.

 

Digital transformation is most successful when managers are involved in driving initiative and educating their team

 

Digital transformation will only improve your employees’ productivity if your senior managers clearly understand how the organisation can benefit from digital transformation.

Senior managers have to identify how and where new technologies will be implemented within the organisation to make them an asset for the organisation’s management.

For 65% of organisations, these senior managers are C-level managers, such as CEOs and CIOs. These people are the executives responsible for strategic internal or external changes and are best positioned to ensure that proposed changes are in fact acted on.

 

 

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A recent consortium called “Humanizing the Digital Workplace” has found that “organizations continue to spend millions of dollars on productivity solutions and enterprise apps to support their workers, but ironically, those solutions are contributing to hurt productivity”.

In fact, just because a particular type of technology solution is adapted to suit a company, that doesn’t necessarily mean that it is effective. Being able to quickly and easily start web and video conferences, for example, is a clear pain point, particularly in traditional conference room settings. Wimi is a tool that has been developed to meet all of your company’s productivity and data protection needs.

Here are few tips that are essential in making a digital workplace really productive for your employees, and how Wimi can help to facilitate this process.

 

1.Digital workplaces should work on a well-architected network

 

Only 9% of organizations consider a proper network access as the most important factor of their digital workplace strategies, and only 27% place it in their top three. This is a surprisingly small number, considering the importance of internet and digital communication in company strategy. Emails, social networks, document sharing, video conferences and meetings encompass all the tools that embrace everyday business life are based on a network that Wimi can provide for your organization.

 

 

 

2. Companies should begin a transition to cloud

 

60% of companies say their corporate solutions are internally managed, while 49% say office productivity software is operating in a similar manner. But this is actually changing. Organizations are turning more and more to trusted partners to manage systems and software on their behalf. Nearly half of all business applications and collaboration tools are in fact managed by third parties, therefore more and more workplace technologies are considered as cloud-based services. The main reasons why organizations are migrating workplace applications to the cloud are: 1. A better cost model 2. Reduction of capital investments made in IT systems, and 3. Centralization of software in data centers. Wimi is a digital solution that manage data in a specific cloud and therefore enable companies to make their transition to cloud effective.

 

 

 

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Le Chief Digital Officer (CDO)

 

 

The role of Chief Digital Officer (often called CDO) is a job which is being created in more and more companies around the world. But who’s the person behind the job and what roles does it entail? We answer in this article!
CDO Chief Digital Officer infographic key numbers

The Chief Digital Officer and digitalization

The CDO’s job is to guide and lead digital transformation of companies. He or she works on all aspects of this; promoting technological tools which allow accelerating growth, managing every digital team and building an overall strategy to coordinate different activities.

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reasons why you should use collaborative tools

 

For most organizations, teamwork is necessary and a part of employees’ everyday life. However, communication between several individuals within the same team can sometimes seem difficult, and therefore collaborative tools have been developed for the business market. They enable professionals to be more effective in their daily tasks while setting up a more transparent communication channel. These tools are opposed to production in series while enabling several people to work on the same task. Thus, it adds value without wasting time. Collaborative tools give exploitable pieces of information that are updated regularly so that the whole project team can follow the overall progress.

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digital workplace et transformation numérique

 

 

Digital Transformation is revolutionizing all areas, including the professional world. Digital Transformation has brought both opportunities and challenges and it has also allowed more agile ways of working. Workplaces have changed significantly over the years and tend to be more focused on collaboration. From the traditional organization to the Digital Workplace, there is a long path to walk and companies are constantly changing.

According to Upro, a Digital Workplace refers to an environment unifying all digital technologies that are used by the company: emails, direct messaging software, social networks, professional applications, virtual meetings solutions and so on.

The infographic below sums up the key numbers of Digital Transformation in companies.

Digital Workplace and digital transformation

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When your company was born before the digital age, it faces many challenges to transform and improve the way of working your employees have. With new ways of communication, new tools, new technologies, new usages, it can get difficult to pinpoint the stakes and the possibilities, which are always evolving.

Digital is like a leap! And yes, you must jump! So here are the top 4 challenges you will face.

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More and more companies across the world are using telecommuting for their employees.

Employees are likely to enjoy telecommuting because they are less stressed and are given more responsibilities. Furthermore they spent less time on transports, have less gas and transit costs.

One thing managers and directors fear is that if their employees are not supervised, they will work less. But the statistics prove that wrong: telecommuting can increase productivity up to 40 percent and reduce turnover.

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