Why does centralizing your exchanges increase productivity?

At work, exchange and communication are essential. Whether it's giving instructions to your collaborators, providing crucial information about a project or a customer, or talking with your team to solve a problem, it is essential to be able to communicate easily throughout the day.

Today, there are a multitude of ways to communicate in business: instant messaging applications, SMS, software to make video and audio calls, corporate social networks, the possibility of leaving comments on documents, not to mention the traditional email and telephone.

However, all these means of communication can create confusion and end up hurting the productivity of your employees. Indeed, instead of focusing on their tasks, they find themselves juggling the various communication tools at their disposal, and can waste precious time choosing the best tool to send a file, launch a group discussion or find important information.

Discover the advantages of centralizing your exchanges and why it increases the productivity of your teams.

Use all-in-one software

The key to facilitating communication and thus avoiding confusion and wasting time is to opt for an all-in-one software, such as Wimi, on which are grouped all your communications, but also all your documents and all the information you need on a daily basis to effectively manage your projects.

For example, on Wimi, your projects and activities are organized in the form of workspaces that bring together all the files, exchanges and resources you need to carry out your project. And each workspace has its own dedicated communication channel.

Why does centralizing your exchanges improve productivity?

Discover why your employees are more efficient and efficient when communication is centralized.

You save time

If you use several communication programs and apps, it is very likely that you will waste time juggling between the different tools to send a message or find information or a file. Was this document sent by email, instant messaging, or is it stored on the server? To avoid this, you could send the same document across channels, but again, it's a waste of time.

By centralizing your exchanges, your employees can easily find a document related to a task, an important conversion or crucial information. They no longer waste time on secondary tasks or tasks with low added value (such as rummaging through various communication applications in search of information), and they can thus focus on their priority tasks. By spending less time retrieving information, they are more productive on a daily basis.

You reduce confusion

Sometimes, when your employees have too many tools, they no longer know which one to use to transmit information or share a document. But above all, they may miss important information because they did not see a message.

This multiplication of communication tools can create confusion and chaos within your company. This can affect team productivity as well as the success of your project, because if important information is not read by the right person, the consequences on a project can be critical (delays, budget overruns, etc.).

By choosing a single communication channel and/or by centralizing your exchanges, you greatly reduce confusion, and you ensure that everyone involved in the project will have access to the right information, at the right time.

You share your documents more easily

In the past, to share a document, you had to send it by email or transmit it by USB stick with the risk of also transmitting a virus. Often, files that were too large did not pass by email, and an alternative solution had to be found. And when they passed, they might be lost or deleted by mistake. In short, it was not ideal and productivity was suffering.

Today, thanks to collaborative platforms like Wimi and centralized communication makes it much easier to share documents. The files are stored in a single space, organized by project and easily accessible via a search engine. The latest versions are automatically updated to avoid duplicates, while maintaining the history of changes. It is even possible to preview and edit documents online. And most importantly, you can easily control access to documents and determine who can change them.

Finally, the sharing large files has never been easier: all you need to do is send a download link or a sharing link to the recipients. A more efficient system that clearly improves team productivity.

You make it easier for new hires to take up a job

Centralizing all the exchanges, documents and resources of a project on the same platform makes it possible to facilitate the integration of a new collaborator on the project in question. Indeed, you no longer need to transfer all the team's documents and conversations to him. The new recruit can immediately have access to all the exchanges and all the important information in one and the same space. She does not waste time moving from one tool to another, which allows her to immerse herself in the project more easily, and to be operational and productive more quickly.

You are more efficient at your tasks

The fact that all your exchanges are centralized allows you to be more efficient on a daily basis. Indeed, you no longer waste time looking for a file, a message or specific information since everything is stored in the same place. You also don't receive a multitude of notifications and alerts from a (too) large number of apps.

So you can better focus on your daily tasks. You are more efficient because you have everything you need at your fingertips, and you are more confident because you know where and how to easily find a document or a conversation. All this contributes to improving your daily productivity, and to ensuring the success of your projects.

Bonus: discover 6 tips to improve communication on a project.