Work with several people on a shared PowerPoint document

PowerPoint is certainly the most used presentation software in the world. This is the reason why this tool from Microsoft should be considered if you are looking for a tool to work on the same document with several people. However, like any online service, your team should use the right approach to exploit its full potential. This is exactly what we will see in this article where you will learn the appropriate method for working with several people on a shared PowerPoint document.

Sharing documents in business

How do I work collaboratively on a shared PowerPoint document?

Many teams around the world use the Microsoft Office suite to work on a daily basis. Among the tools it contains, we can mention PowerPoint in particular. When used in the context of collaborative work, this powerful tool allows distribute tasks, make use of the skills of each employee And in the end develop a more impactful presentation.

But before you can become more effective, you need to put in place an appropriate management method. As when it comes to Work with several people on the same Excel document, collaborative work with PowerPoint requires a certain form of rigor.

Select the collaboration method

To ensure the effectiveness of your actions, you must start by choosing your approach to collaboration. Or you opt for the online file sharing, or for the real-time co-editing. In the first case, it is necessary to save the Microsoft PowerPoint file and then share it. In the second case, everyone can intervene in real time on a slide and the changes will be displayed immediately.

Manage accesses effectively

The second essential point is that of access management. To avoid any information leak or data destruction, you must carefully define the authorization granted to each participant. From simply displaying a presentation to editing it and adding comments, adjust the rights according to the tasks to be performed and the responsibilities of each person.

Coordinate teamwork

Once these initial steps have been successfully completed, it is important to coordinate collaborative work in an optimal manner. To allow everyone to communicate easily with the rest of the team, it is recommended touse appropriate tools like Wimi Chat or Slack. At the same time, Set goals and deadlines for each contributor to the PowerPoint document. In this way, you can then effectively monitor the various changes made to the presentation to assess overall progress.

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The benefits of a shared PowerPoint

Like the Microsoft Word application, a shared document via PowerPoint has many advantages for business projects. Let's discover without delay the most notable advantages of a shared presentation with all of your employees.

Optimal distribution of tasks

First of all, who says teamwork, says distribution of tasks. Nobody acts alone in a collaborative project. On the contrary, everyone strives to carry out the tasks for which they have recognized expertise. So, individuals focus on strengths and contribute actively to the presentation.

Save time and increase productivity

Exploiting co-creation makes it possible to speed up processes, because several collaborators can work jointly and simultaneously on a presentation. Let's add that by centralizing data via Microsoft OneDrive, anyone can have access to an image or file in a few seconds by performing a simple search by name.

Greater wealth of content

By using the qualities of each member, the group is in a position to produce a higher-quality presentation. The Microsoft PowerPoint files created in this way are richer, more complete, and more relevant. You thus increase your chances of arousing the interest of the target of the presentation while avoiding any ego conflicts between project collaborators.

Improving teamwork

Allowing your employees to work together on the same Microsoft PowerPoint file is an opportunity worth seizing. In fact, you will increase team cohesion and improve communication between the various members by offering them a common project and an effective tool to achieve their goals.

How do I allow access to a PowerPoint?

When you are about to start using PowerPoint and if you want to launch a collaborative work initiative, it is certain that you will be faced with the question of access management.

The procedure for share your presentation file and adjusting the modification rights is quite quick. In fact, all you need to do is follow a few simple steps in order to get a file sharing link:

• Start by opening Microsoft PowerPoint;
• Click on the “File” tab and select “Share”;
• Then click on “Get a link”
• Select the level of permission you want to grant;
• Copy the link and then send it to your collaborators.

You can also send a collaboration request by email directly via PowerPoint. During this action, it is of course possible to modify the accesses. The method is then as follows:

• Open the relevant Microsoft PowerPoint presentation;
• Select the “Share” button in the upper right corner;
• Choose recipients by name or add email addresses;
• Define whether the sender has the right to view or modify;
• Select “Send” to finalize sharing.

Whichever method you prefer, sending a collaboration request and adjusting the access rights to your file is the first step in fruitful collaborative work with Microsoft Excel.

Share your PowerPoint online with Wimi Drive

The Wimi collaborative platform integrates numerous tools that promote teamwork. The Wimi solution is also fully compatible with the various file formats on the market, including Microsoft PowerPoint presentations.

Thus, sharing such a file with your team is a simple formality. In fact, all you have to do is download the Wimi Drive application on your computer if you have not already done so, then go to your space. Afterwards, all you have to do is drag and drop to share your PowerPoint file with your collaborators in a few seconds.

During the procedure, it is possible to change the access rights to the file. So you can ensure that each member benefits from a right in accordance with their role and the tasks that were given to him in relation to this collaborative project.