Why is it important to have a shared agenda?

Thanks to the agenda you will be able to organize your days, establish your schedule and manage your priorities. It is an exceptional planning tool that goes far beyond simply managing appointments. You can schedule tasks, projects, deadlines, social media posts, and more.

Our memory has its limits, and it is humanly impossible to remember all our appointments and obligations. By using a calendar, you can outsource this information and free your mind to focus on other daily tasks. Don't be that person who forgets important birthdays or due dates. The agenda becomes your second brain, allowing you to keep track of everything that is essential.

It simplifies making appointments. When you have your schedule in front of you, it's easier to suggest time slots and plan effectively. Without an agenda, you may encounter difficulties and create scheduling conflicts.

Why is a shared agenda essential for organizing meetings?

For businesses, project management and collaboration between colleagues are essential. To meet this need, a professional agenda is becoming an indispensable tool for all employees. In particular for the organizational aspect of meetings. The shared agenda is essential for organizing meetings because it allows each participant and team member to visualize everyone's availability, avoid scheduling conflicts and facilitate planning. By having real-time access to organizational changes, such as the addition or removal of a new event, any colleague will be able to adapt to them.

The essential advantages of Wimi's shared agenda for organizing corporate meetings

Thanks to Wimi's shared agenda, businesses can meet their growing need for effective project management. This tool allows employees to synchronize their calendars, schedule meetings, and track company activities. Each colleague has a professional agenda where they can add a new event, set deadlines, and get an overview of the team's schedules. The Wimi mobile application facilitates communication and the flow of information between team members, allowing for rapid changes and updates in real time. The benefits of sharing calendars are numerous: better organization of meetings, smooth communication and optimal project management. This places an effective system at the heart of the workplace, allowing busy representatives to take advantage of its features to maximize their productivity. With a professional agenda, data is centralized, offering a quick overview of business activities and facilitating collaboration. This allows businesses to manage their projects more transparently and coordinate the activities of their teams with ease. These calendars promote communication, coordination, and collaboration within the team, creating a harmonious work environment in an ever-changing professional world. It also ensures that everyone involved is aware of the new event and can react accordingly.

What are the advantages of creating a schedule?

Thanks to a schedule, professionals can benefit from numerous advantages:

Time saving: A schedule centralizes the availability of teams, thus avoiding constant calls to find out about them. The advantages are numerous: simplified management, manager satisfaction. In short, it saves professionals valuable time.

Optimizing productivity: it frees up time in the daily management of schedules, allowing you to focus on priority tasks directly related to the company's activity.

Global vision of the activity: An online schedule offers an overview of the company, anticipating periods of intense activity and troughs for optimal management.

Improving communication: By giving real-time access to activity-related information, online planning promotes the fluidity of communication and the sharing of essential elements.

Limitation of errors: The shared calendar reduces organizational dysfunctions such as double appointments.

Reduction in email flow: An online agenda simplifies the rescheduling of appointments and notifications, thus reducing the number of emails.

Access control: Collaborative planning makes it possible to define accesses according to the hierarchy and functions of employees, ensuring the confidentiality of data.

Mobile support: The accessibility of data via a mobile application meets the needs of professional mobility, making it possible to consult schedules and updates in real time.

How do I create a free online calendar with Google?

To create an online calendar with Google for free, all you need is a Gmail account. Thanks to the Google Calendar software, you can easily organize your daily tasks, appointments, invite collaborators or colleagues to events or meetings. Here are the steps to follow:

• Sign in to your Gmail account and go to the Google Calendar page.
• In the left column, click on the “+” sign in the “Other calendars” menu.

• Choose the “Create a calendar” option from the menu that is displayed.
• Enter the name of your new schedule and possibly a description, then click on “Create agenda”.
• Your new calendar is now created. You can personalize it by choosing a color to distinguish it from other schedules.
• To add appointments, simply click on the box representing the desired day, enter the name of the event and specify the start and end time.
• You can also set a recurrence to schedule the event on a regular basis.

• Save the event by selecting your new agenda from the dropdown menu.
• You can change visibility and notification settings according to your preferences.
• Once everything is ready, click “Save” to add a new event to your calendar.

By following these simple steps, you can easily create and manage a free online calendar with Google.