The 10 best digital workplaces

In recent years, the way we work has changed a lot. Digital transformation has happened there, and businesses have equipped themselves with digital tools and collaborative solutions to facilitate communication and collaboration between employees, regardless of where they are located.

Thus, geographically dispersed teams or people working from home can continue to work effectively with all of their usual tools and to communicate in real time with their colleagues. All they need is a good internet connection and access to a Digital workplace.

As a reminder, the digital workplace is a dematerialized and secure workspace that brings together all the tools, applications, individual or collective documents as well as all the information necessary to work effectively every day, as if you were on the premises of your company.

Do you want to set up a digital workplace? To help you choose among existing solutions, here is a comparative of the 10 best digital workplaces currently available on the market.

1. Wimi, a very secure French digital workplace

Wimi is a 100% French online collaborative suite that brings together on the same platform all the tools your teams need to effectively plan and manage their projects, communicate, sharing information and easily access their files. Highly secure, Wimi has started its SecNumCloud qualification process and guarantees the sovereignty and protection of your data.

Its customers include Sephora, Groupama and the French Rugby Federation.

Main features

• The organization in workspaces and in chat channels.
• Instant messaging and an audio and video call system to communicate in real time.
• Sharing documents, A task manager and shared agendas to effectively manage your projects.
• Access rights management to control access to data.
• A reporting tool to assess the performance of your team and monitor the evolution of your projects.
• Integration with your favorite tools and applications.
• The sovereignty of customer data, hosted by a French service provider located in metropolitan France.

Limits

Above all, Wimi is an all-in-one collaborative tool. If you're looking for a specific tool for a specific function, it may not be the most appropriate tool.

Rates

• Paid offers starting at €3 per user per month. Decreasing price according to the number of users.
• Special offers for students and associations.
• Free 14 day trial.

2. Jamespot, a tailor-made digital workplace

The French software publisher Jamespot offers a fully modular digital workplace that adapts to your needs and your challenges of collaboration and internal communication. Thanks to Jamespot, you improve the productivity of your employees while promoting interactions and cohesion within teams. You can also customize your tool thanks to a large choice of business applications.

Among the companies that have chosen Jamespot, we find Apec, Assurance Maladie and Carrefour Bank and Insurance.

Main features

• Full customization of the interface to your colors and according to your needs.
• The creation of discussion groups and varied content for targeted communication.
• An activity stream to follow the news that concerns you.
• The centralization of the tools and files that your employees need on a daily basis.
• Data hosting in France.

Limits

You have to add the monthly cost of the platform in addition to the subscription price, and some applications are chargeable.

Rates

• Different solutions starting at €4 per user per month.
• Special rates for associations and companies in the field of education.
• 30-day free trial.

3. Asana, a digital workspace to stay organized

The American digital workplace Asana helps teams organize and manage their work effectively, and collaborate effortlessly no matter where they are. Asana offers over 200 integrations to make sure your employees have all the tools they need to be successful and productive every day.

Asana has BlaBlaCar, Zalando, and Danone among its customers.

Main features

• A customizable interface, adapted to everyone's preferences.
• A reporting tool to easily follow the evolution of your tasks.
• The Goals feature to connect your activities to strategic business goals and help your teams stay on track.
• Communication tools (messaging, comments, group discussions) to exchange in real time and facilitate collaboration.
• The ability to integrate Asana with a wide range of tools

Limits

• As an American company, Asana is subject to Cloud Act.

Rates

• A free basic version.
• Packages starting at €10.99 per person per month.
• 50% off for non-profit organizations.

4. Talkspirit, an all-in-one collaborative platform

The 100% French digital workplace Talkspirit makes it possible to facilitate the flow and sharing of information, to boost exchanges, to streamline work and to strengthen cohesion. This tool is aimed at companies, institutions and associations, and offers all the essential tools to boost interactions, facilitate on-site or remote collaboration and improve internal communication.

Among its customers, Talkspirit counts the National Forestry Office, the Army and the 20 Minutes newspaper.

Main features

• Various tools for more fluid communication (chat, video conference, news feed, etc.).
• The storage, sharing and co-editing of documents in real time.
• The possibility of inviting external partners and the creation of internal groups and communities.
• Translation into 8 languages for international teams.
• Data hosting in the European Union.

Limits

Talkspirit is a digital workplace that is more suitable for SMEs than for large companies.

Rates

• Paid packages starting at €5 per month and per user.
• Preferential conditions for associations as well as schools and universities.
• Free 15-day trial.

5. ONLYOFFICE, an online office suite

Initially, ONLYOFFICE was created as an internal solution by the Latvian IT company Ascensio System SIA. The main objective of this digital solution is to offer an online office suite to allow teams of all sizes and from all sectors to collaborate on online documents securely. ONLYOFFICE also offers a digital workplace to which you can add your favorite tools and applications.

UNESCO, Suzuki and the University of Toulouse are among ONLYOFFICE's customers.

Main features

• Collaboration and modification of all types of documents in real time.
• Compatibility with MS Office documents.
• File sharing and access rights management.
• Integration with all the digital tools you use on a daily basis.
• Project management is a monitoring tool to measure the productivity of your team.

Limits

• All help resources are in English.

Rates

• A free basic version for up to 5 users.
• Business package starting at €5 per month and per user in the cloud version.
• Free for schools and non-profit organizations.
• Free 30-day trial.

6. Google Workspace, a flexible and innovative solution

With Google Workspace, the American giant has combined all of its tools to make it an innovative digital workplace in order to streamline collaboration and facilitate communication within teams that are geographically dispersed or have adopted different working methods. In a virtual and centralized workspace, employees thus find everything they need to be efficient and productive every day (applications, messaging, files and documents, etc.).

Essilor and Veolia are among the companies that have chosen Google Workspace.

Main features

• Access to all the Google tools you already know (Gmail, Meet, Calendar, Docs, etc.)
• The storage and the file sharing on the cloud.
• The possibility of organizing video conferences in one click from any device.
• The co-editing of documents with or without an internet connection.

Limits

• Pay attention to the protection of your data because Google is subject to the Cloud Act.

Rates

• Rates starting at €4.68 per user per month.
• Free version for educational institutions
• Free 14 day trial.

7. LumApps, a digital workplace dedicated to the employee experience

LumApps is a French solution that offers several tools including a customizable digital workspace in the colors of your company. This platform, accessible via the Internet or via a mobile application, contributes to strengthening the commitment and the employee experience. With LumApps, you can improve and personalize your internal communication and allow your employees to instantly and easily access key business information and resources.

LumApps customers include Kiloutou, Airbus, and National Geographic.

Main features

• A fully customizable design to reflect your image.
• Adapted support for a better use of the platform.
• Access to key resources and knowledge sharing for better productivity.
• Translation into several languages.
• A partnership with Microsoft 365 and Google Workspace.

Limits

• No free trial.
• Linked to Google and Microsoft collaborative solutions, therefore subject to the Cloud Act.

Rates

• Prices are on request.

8. eXo, an independent digital workplace solution

Here is a French digital workplace that aims to strengthen employee engagement, boost their motivation and encourage community spirit. eXo offers your employees everything they need to work effectively together, whether they are on your premises or remotely. This all-in-one platform facilitates communication, collaboration and knowledge sharing between employees so that they are more productive on a daily basis.

ExO's customers include the United States Department of Defense, the Ministry of the Armed Forces and the National Gendarmerie.

Main features

• A news feed that summarizes all the information about you.
• A system of points, tokens and rewards to motivate teams.
• An internal marketplace offering a variety of services and benefits.
• All the tools to effectively manage your projects (collaborative agendas, task management, co-editing documents, etc.).
• A data analysis tool to assess your performance.

Limits

• No free trial.

Rates

• Offers starting at €4 per month per user.
• Possibility of free use under certain conditions (charitable or educational institutions).

9.Happeo, a platform that creates cohesion

Happeo helps you create a digital corporate culture and strengthen employee engagement by bringing together three essential collaborative tools on a single platform: an intranet, a corporate social network and a collaboration tool. This digital workspace makes it possible to optimize communication, promote collaboration, and quickly exchange information and knowledge, regardless of where you are. The objective of Happeo is to stimulate the productivity of employees.

Doctolib, Decathlon and Pinterest are some of the companies that trust Happeo.

Main features

• A customizable news feed and home page.
• The creation of a virtual organization chart synchronized to the directory.
• A collaboration with Google Workspace.
• Translation into several languages.
• Data hosted in Europe (Finland and Netherlands).

Limits

• Attention, data stored in Google Cloud is subject to the Cloud Act.

Rates

• Rates only available on request.

10. Jalios, a digital workplace to strengthen your digital strategy

The French publisher Jalios offers a unifying portal that allows all employees to easily access all the tools, applications and documents they use on a daily basis. The goal is to make your organization more effective and more collaborative, and to promote exchanges, employee engagement and knowledge sharing. Jalios also offers the possibility of developing business applications in a simple way and of customizing your own workspace.

Jalios' customers include La Redoute, the Savoy department and the French Football Federation.

Main features

• The personalization of workspaces with different business applications.
• Managing and sharing documents online.
• Tools to communicate and collaborate effectively (task management, co-editing documents, chat, etc.).
• A partnership with Microsoft 365 and Google
• Translation into several languages.

Limits

• Data stored on Microsoft 365 and Google Workspace is subject to the Cloud Act.

Rates

• Packages starting at €5 per month and per user.
• Special offers dedicated to federations, NGOs and public structures.
• 30-day free trial.

Given the number of digital workplaces on the market, the choice can be difficult. To find the solution that best suits your needs and that will appeal to your employees, do not hesitate to request a free demonstration and take advantage of the free trial offered by almost all market players.