How do you create a corporate intranet?

An intranet is a communication and information sharing tool valuable within a company. However, creating and deploying it can be tricky. In order to support you in this process, we present the different types of Intranet as well as essential steps in a project to create an intranet corporate.

What are the different types of Intranets?

We can distinguish four main types of intranet. Each has its own advantages and features that can be useful for your team of collaborators.

Static Intranet

This first type of intranet integrates basic functions. Thus, each employee in the organization is in a position to access essential information thanks to a internal directory, a employee handbook Or press releases. This is the least expensive approach, but has the fewest features.

Dynamic Intranet

This intranet model goes further, as it allows users of the platform to securely share a file. Employees also have the opportunity to participate in internal forums or to exploit collaboration tools.

Social Intranet

In this category, items from social mediax are added. For example, we can cite activity flow, of instant messaging tools Or discussion groups. Its use is interesting to promote communication between the various departments in order to decompartmentalize them.

Intranet portal

Finally, this last approach is the most comprehensive. True all-in-one teamwork tool, it offers the user the opportunity to access all the information they may need. Within the portal, the latter then finds elements related to professional online backup such as documents or reports, but also the business software.

How to create a corporate intranet in 4 steps?

To succeed with your Intranet project, you must follow a few essential steps. They guarantee you an optimal result that will be able to meet the expectations of the various teams.

Define the needs of your business

The first stage of the project is toidentify your needs in order to set the goals to be achieved. To do this, you must ask yourself a few questions that will allow you to:refine your approach of the intranet.

For example, ask yourself if he should:

• Improving communication;
• Facilitate team collaboration and management;
• Making knowledge sharing more fluid.

Choosing the right intranet solution

Next, it is necessary to select the best intranet solution for your project. To make the right choice, you need to take these criteria into consideration :

• Features: Verify that all the features you need are present. This could be collaboration features or social media features for example.
• User interface: Your intranet solution must be accessible and pleasant to encourage employees to use it.
• Solution cost: The solution envisaged must meet the needs, but also respect the cost constraints.
• Data security: It is essential to ensure the security of corporate data and compliance with personal data.

Once these criteria are taken into account, you can design the architecture of the platform.

Design and implement the Intranet

The design phase is the one that requires the most resources in terms of time and money. You must create content who will be present in the solution, but also design architecture, customize the user interface and carry out tests to ensure the proper functioning of the platform.

To maximize your chances of success, follow these few best practices:

• Involve your employees in the creation process and take their feedback into account;
• Create a simple and intuitive design, even for employees who are uncomfortable with technology;
• Use high-quality content throughout the design phase;
• Take the time to test the intranet thoroughly before it is deployed.

Promote your corporate intranet

Once the solution is developed and functional, feel free to promote it to employees. Encourage them to use it through a internal newsletter and create tutorials to make it easier to handle.

You can also present the various functionalities such as the file sharing via the FTP server or collaborative features. The more you unite employees around the solution, the more relevant it will become for your business.