How do you choose your file sharing solution?

File sharing has become essential in many business contexts. Whether you want to share work documents, transfer large files, store files securely, or work remotely, file sharing is a must. We help you choose the file sharing solution that best fits your needs.

What is file sharing software?

File sharing software is a tool that allows you to transfer digital files to another person's device over a network simply, efficiently, and securely.

These are mainly companies that need a file sharing platform, because its use promotes collaborative work and leads to a significant increase in productivity.

Why file sharing software?

First of all, collaboration is simplified and communication is streamlined. In fact, the software centralizes all files and makes them accessible to all employees, anytime and anywhere. In addition, several people can work simultaneously on the same document, which encourages teamwork and facilitates exchanges.

Working from anywhere and from any device (computer, tablet, smartphone) and automating repetitive tasks are all ways to save time and increase business efficiency.

Another significant advantage: safety. Numerous features give you the opportunity to stay in control. The best file sharing tools allow their users to manage file access rights, incorporate advanced security measures, and offer regular backups.

7 criteria to consider when choosing file sharing software

While file sharing software is very useful, you still need to select the best tool for your business. Here are seven criteria that we suggest you consider when making your choice.

1. Data encryption

Data encryption is fundamental to ensuring the security and confidentiality of shared information. Wimi uses end-to-end encryption to secure all files stored and shared on its platform. This means that only the sender and the intended recipient have the ability to decrypt and read the files, even Wimi, as a service provider, cannot access them.

2. Storage capacity

The storage capacity offered by sharing software is essential to meet the needs of your business. It must be sufficient to store all types of files (documents, images, videos), but also be scalable to support business growth. Wimi offers various subscription plans with variable storage capacities, ranging from 250 GB to 1 TB per user. Businesses can thus choose the offer that best fits their needs and budgets.

3. The interface

An intuitive and easy to use interface is essential for rapid adoption of the software by all employees. Wimi offers a modern and user-friendly user interface. The platform was designed to be easy to learn, for all users, even computer novices.

4. Data accessibility

Data accessibility is an important criterion, as employees must have the ability to access their files at any time. The Wimi solution allows access to shared files from any device connected to the Internet, thanks to its web interface and mobile application. Files are synchronized in real time, ensuring access to the latest version of the working document.

5. Access control

Access control is a feature that allows you to define permissions for each user or group of users. This is a fundamental point to ensure data security and avoid accidental modification or deletion. With Wimi, administrators can define roles and permissions and control the actions that users can perform (read-only, modification, deletion).

6. Synchronization speed

Fast and reliable synchronization is required to ensure the fluidity of collaborative work. Wimi ensures fast file synchronization thanks to optimized technology and an efficient infrastructure. Users can thus work simultaneously on the same documents without the risk of version conflicts.

7. Collaboration features

A good file sharing software should also offer collaboration features to facilitate team work. Wimi integrates numerous functionalities dedicated to collaboration including version management, the addition of comments and annotations, the creation of tasks and subtasks, instant messaging and videoconferencing.

Should you opt for a free or paid solution?

The choice between a free and paid file sharing solution depends on business needs, priorities, and resources.

Here's an overview of the pros and cons of each option to help you make the best decision.

Benefits/Disadvantages Free solution

Low cost, Easy to learn, Basic features sufficient for occasional file sharing Limited features, Limited features, Reduced storage capacity, Technical support not available, Security measures absent or limited Paid solution Wide range of features, Large storage capacity, Robust security, Robust security, Robust security, Robust security, Robust, robust security, numerous integrations, Numerous integrations, Numerous integrations, Expert and responsive technical support Can represent a significant cost depending on the offer purchased and the number of users, Some tools have a learning curve

Discover the best file sharing solutions

The best file sharing solutions on the market are Wimi, Google Drive, Google Drive, Dropbox, OneDrive, iCloud or even oodrive. We offer you a A complete comparison of these services renowned for their effectiveness. So you can make your choice in an informed way.

Wimi, the file sharing solution for professionals

Wimi is an all-in-one platform dedicated to collaborative work. So, it goes well beyond simply sharing files. It is in fact a global solution that facilitates file sharing and collaboration between professionals, whether within the same company or with external partners.

With Wimi, data is hosted in France in secure Data Centers. Data sovereignty is guaranteed as well as compliance with European regulations such as the RGPD. In addition, your files are protected, even in the event of a cyber attack, thanks to end-to-end encryption.

At the collaborative level, you benefit from a centralized workspace to group your files, share them, monitor the different versions of a file or even exchange in real time with collaborators via chat or videoconferencing tools.

To manage the most ambitious projects, Wimi integrates perfectly with the tools you use on a daily basis such as Microsoft Office 365 or Slack. The solution also allows you to plan, organize and monitor the progress of your projects with dashboards or Gantt charts.

You now have all the information you need to choose your file sharing solution.